WhatsApp

How to use the WhatsApp Business solution in: Retail & Ecommerce

In this series of sector related tips for the WhatsApp Business API, we’re diving into the possibilities of WhatsApp for the Retail & E-commerce sector. How can retailers benefit from the WhatsApp Business solution in terms of reducing pressure on customer care while optimizing the customer experience?

WhatsApp Business solution in: Retail & Ecommerce

Customer care via the WhatsApp Business solution in retail & ecommerce

As a retailer, you’re likely to encounter many recurring questions throughout the day. Once you add them all up, answering each of these question can be not only a hassle, but a very time consuming business for your customer care agents. Answering the same question over and over, won’t make their job any easier. Or more fun for that matter. Wouldn’t it be easier if questions were answered before they’re asked, with proactive notifications? The WhatsApp Business API has a way to make things a bit easier on your customer contact center. How? With Message Templates.

What are Message Templates you ask? Message Templates are Pre-approved messages that can be sent in both inbound and outbound communication with your customers. These messages can be used to send notifications to those customers with an active opt-in in for WhatsApp notifications. To personalise the message, you can use the numbered placeholders {x}. Each of those placeholders can be filled with letters, digits, special characters and spaces. This is best explained with an example.  With the Below, I will give some examples on how these Message Templates can be used to optimise customer care.

Return or refund requests: When a customer contacts you with a question about a return (Did it reach your shop? When will I receive the refund? How does the return process work?), this can be easily handled with a Message Template. When using the right triggers, for example using the customer profile belonging to the used phone number and checking the given order number, you can send messages explaining whether or not the return order was received and how long the process typically lasts.

Hi {1}, we received your return in good order. You can expect your refund within 3 working days.

Order updates: Actively send out purchase updates with delivery notifications or delivery tracking. This keeps your customer updated regularly, making it unnecessary for them to contact your customer care center when he becomes impatient about his order.

Hi {1} Your order with number {2} has been shipped. You can track your package here {3}.

Product availability requests: When a product is out of stock, you can allow your customers to opt-in for a availability update via WhatsApp. This way, you can easily get web shop visitors to your website once the product in back in stock.

Hi {1} Good news, the {2} you liked are back in stock in size{3}. Shop them here!

Orders and billing: This entails, amongst others, purchase receipts. Once a payment is successful, you can send out an automatically generated message template saying the order with order number {1} has been received.

These were just a few of the many examples of how you can use the WhatsApp Business API Message Templates to actively inform customers for improved customer satisfaction, engagement and conversion. WhatsApp and your WhatsApp Business API distributor may provide you with Message Templates, or you can request your own. Approval of Message Templates is done by WhatsApp and your Authorized Distributor for the WhatsApp Business solution.

Important to note is that for outbound use of these Templates, you will need an active opt-in from your customer. Otherwise, they may be used only in the customer care window, initiated by the customer. If the customer has any questions after receiving your notifications, he can ask for more information by simply replying to your message, opening up such a customer care window in which you can communicate freely. So besides using Message Templates, of course you can also have a spontaneous chat, where you can type your messages with rich media in response to a customer initiated conversation.

Get started with WhatsApp Business

Are you ready to take your customer care to a higher level? Request a WhatsApp Business account today and find out the many other possibilities it holds for your business. Get started with WhatsApp now.

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