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Apr 24, 2023
8 minutes read

Peak moments in eCommerce: how to prepare with data

The retail and eCommerce holiday season, or the Q4 high season, may seem far away, but now is the time to explore how to prepare to make the most out of it and garner the best results. This article will explore the essential data to analyse and prepare your business for busier times.

What Are Peak Moments in eCommerce?

Welcome to the Q4 holiday season: kicking off in November and rising rapidly over December. This is the peak sales season for retail and eCommerce sites everywhere.

Engage ecommerce data with peak moments

This is great news if you sell products and services online… as long as you plan, because the biggest opportunities can also be the easiest to miss. Slow service at busy times. Customers kept on hold waiting for responses. Vital questions are going unanswered, and poor user experience slows each sale. Multiple factors in the customer journey can stop your site, customer service team, or any other department from delivering what it should.

Why High Season Also Carries a High Risk

Many eCommerce retailers make the majority of their profits in peak season. More customers, higher-value baskets, more repeat business: what’s not to like? But it’s also when most are operating at maximum capacity. So if an unexpected service issue jams up your helpdesk for hours, customers will leave unsatisfied. And that means people will simply give up and go elsewhere.

Communication can solve a huge number of these issues. And’s tools – from basic SMS alerts to sophisticated chatbots and customer service software - help you stay on top of your game during busy times.

But being responsive is only half the story. To make the most of eCommerce high season, you need to be predictive, anticipating the pain points and being ready to answer them. Let’s look at how data can help you to tackle the most common challenges.

Your Customer Service and Marketing Infrastructure Is a Mine of Data

Keep records of your service, marketing, and sales interactions. Perhaps a database of common Q&As for your customer service agents to refer to, customer problems divided by type, standard data points like the length of call times, and scores from post-interaction customer surveys. So far, so normal. But it’s possible to think about that data in a different way: as indicators for peak-season problems yet to come.

Every service interaction – from the distribution of common queries to the information requested by customers to the channels they use to message you and the keywords that pop up repeatedly – is rich with insights. And analysing them is the perfect preparation for your busiest season ahead.

Engage platform data peak moments ecommerce Q4

What Data Points Should I Take a Look At?

Review data from previous years. Where were the chokepoints and bottlenecks which interrupted customer journeys the most, and which interactions led to the most successful outcomes?

These are seven data points that help you to define pain points and to tackle them:

1. Service Interactions

What proportion of interactions ended with a satisfied customer, and can you discover if they made a purchase afterwards? And do you also know what kind of questions occurs the most? You can start by looking into the data of different customer interactions. Do you see any connections or common threads? That could help you to prepare for busier times and, for example, update your FAQ or even optimise your chatbot. And if you do not have any systems to organise your customer service interactions, start researching which tool best fits your needs.

Data points to analyse examples:

  • Received messages

  • Phone calls

  • Handovers from chatbot to agent

  • Tags conversations - what kind of interactions are most occurring?

2. Understanding Channels

Is there a big difference in customer satisfaction between email, WhatsApp, voice calls, or other channels? And do you know how long customers want to wait for answers or services on specific channels? The point of being multichannel is to be equally effective on each, so customers aren’t corralled into one. And your capacity can be more evenly spread, too. Look back into your data and see what channels are important during peak moments and make sure you have those covered when more customers want to contact you.

Read our research to learn more about channels and speed in customer service and prepare yourself for Q4 in eCommerce.

Engage platform channels with peak moments Q4

3. Chatbot Effectiveness

Chatbots help you automate conversations and ensure customers can contact you whenever they want. A chatbot provides you with valuable data about your customers. For example, you learn what customers are looking for and what questions they ask. And what about when a handover is needed to a human agent? Your chatbot's effectiveness gives valuable information gathered during automated conversations. This will definitely will help you to prepare for coming peak moments.

Chatbot data to analyse:

  • Number of interactions during the Q4 period last year

  • Labels or categories of automated conversations

  • Completion of conversations

  • How many handovers from chatbot to agent - human takeover rate

4. Customer Journey Gap

If you’ve mapped out typical customer journeys, are there specific points where losing the customer is higher than usual? Look for correlations between service interactions and abandoned baskets; look at returns due to a poor after-sales experience. Or dive into your former marketing campaigns and search for opportunities to create even better one-to-one personalised campaigns. Maybe you'll discover that newsletter engagement is way higher via WhatsApp than traditional email. Map out the customer journey, combine it with your data, and improve where needed.

Engage platform whatsapp within peak moments ecommerce Q4

5. Persistent and Repeated Issues

If one customer calls twice about the same problem, that’s a red flag. So if many customers are contacting you about the type of problem simultaneously, you need to start digging. Search these down and look for the root causes. Why does the same question arise? And how can you tackle this with your customer service and marketing team or optimise your webshop? Ensure you don't slow your service team to a crawl in peak season because you are unaware of the most common questions or repeated conversations.

Tip: check data points from different sources to understand the most common questions. Think about tagging your conversations, creating categories and looking for what types of marketing campaigns generate more interactions with your service department.

6. Marketing Campaigns

Especially in the busy season, you don’t want ten campaigns going out on the same day. Bring together marketers and service managers to ensure a smoother workload with a staggered launch calendar over Q4. Also, think about campaigns that will be released because this means more questions can come in. Is your customer service team aware of that? A solution is to integrate your customer service with your marketing campaign software. Why? Because customer service agents have more relevant information next to the conversation they are having with customers. So agents do not have to guess what kind of information or campaign has been sent and directly know what the customer is talking about. That is connecting data with service at the right time.

Engage campaigns peak moments

7. Wrong Metrics

Sometimes the problem with measuring performance: a met goal doesn’t mean a good outcome. If your agents are rewarded for lower handling times of any kind of customer interaction, check if this leads to higher customer satisfaction – or if you’re just incentivising them to end the call too soon.

Tip: Look into your metrics, and back them up with your data to better understand what is happening.

Ask yourself: what metrics do I measure, and do they really help to understand and tackle peak moments during Q4?

Two Main Themes for Preparing Q4 in eCommerce

You’ll see two themes here. First, the most significant insights come when your data is connected, letting you know the customer journey as an integrated series of interactions, even when it comes from marketing, sales or customer service. Bring these together, and can help here. Second, it’s never about how you organise internally – all that matters is the experience from the customer’s side, not your in-house team.

Data is your friend. Every kind of customer interaction is a great learning point.

Start Preparing for eCommerce High Season with Data Today.

You’re probably already thinking about Q4 2023 – which is great; the earlier you can resolve busy-period bottlenecks, the better. And we’d like to help. is a platform for sales, marketing, and customer service, letting you engage with customers on their preferred channels – but it’s so much more.

Because with, all that data is connected. So you can see every customer journey, explore key interaction points, and optimise the experience for the customer. Over and over again, as you discover new insights in continuous improvement that make the most of your resources to serve as many customers as possible.

If that sounds like a successful peak season, get in touch!

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